Director, Medical Operations & Project Management, Europe

The Opportunity:

The Director, Medical Operations & Project Management, Europe will play a key leadership role in driving operational excellence across Medical Affairs for the European region. This individual will be responsible for managing contracting, vendor oversight, budget/financial management, and project execution in close partnership with Global Medical Ops/PM team. Additionally, the role will support the Regional Medical Team to ensure seamless execution of medical strategies. This role will report to the VP, Medical Affairs, Europe.

This position is based in Switzerland.

Key responsibilities include:

Medical Affairs Operations & Process Optimization

• Drive continuous process improvement initiatives to enhance operational effectiveness and cross-functional alignment.

Contracting & Vendor Oversight:

• Lead contract management activities, including negotiation, execution, and tracking for Medical Affairs vendors, consultants, and external partners.

• Ensure compliance with internal policies, industry regulations, and legal requirements in all contracting activities.

• Develop and maintain vendor relationships, overseeing performance, deliverables, and risk mitigation strategies.

Budget & Financial Management:

• Develop and manage the Medical Affairs budget, ensuring accurate forecasting, tracking, and financial reconciliation.

• Partner with finance and procurement teams to optimize budget allocation and ensure alignment with strategic objectives.

• Monitor spending trends and provide insights to enhance financial planning and efficiency.

Project & Operations Management:

• Oversee execution of Medical Affairs projects and initiatives, ensuring timely delivery and alignment with business priorities.

• Establish and manage project timelines, deliverables, and risk mitigation plans.

• Drive process improvements to enhance operational effectiveness and cross-functional collaboration.

• Contribute to the leadership of day-to-day operational processes within Medical Affairs, ensuring efficiency and compliance with company policies and industry regulations.

Medical Affairs Team Support:

• Provide strategic and operational support to the European Medical Team to drive execution of medical plans.

• Support European medical strategy planning, analytics, and communication initiatives.

Cross-Functional Collaboration & Compliance Support

• Work closely with Global Medical Ops/PM team related to medical planning/budget and regionalization of select global processes.    

• Work closely with Legal, Compliance, Regulatory, and Finance teams to ensure Medical Affairs operations align with company policies and external regulations.

• Support compliance tracking and reporting related to medical activities, including HCP engagements, grants, and publications.

• Coordinate cross-functional meetings, steering committees, and governance processes to enhance collaboration and execution.

Congress Operations & External Engagements:

• Contribute to logistical planning and execution of medical congresses in partnership with the Stakeholder Engagement lead, ensuring seamless coordination of medical presence, booth activities, and KOL engagements.

• Support the planning and execution of advisory boards, symposia, and other key medical events, including contracting, compliance oversight, and logistics management.

• Ensure compliance with internal policies and external regulations governing medical engagements.

Required Skills, Experience and Education:

• Advanced degree (PhD, PharmD, MBA, or relevant life sciences/business degree preferred).

• 10+ years of experience in Medical Affairs operations, project management, or a related function within biotech/pharma.

• Expertise in contract management, vendor oversight, and budget/financial planning.

• Strong project management skills, with experience leading cross-functional initiatives.

• Knowledge of digital tools, data systems, and process automation within Medical Affairs.

• Strong leadership, strategic thinking, and communication skills.

• Ability to work in a fast-paced, evolving environment while managing multiple priorities.

• Experience supporting Medical Affairs teams, systems, and processes to drive operational excellence.

• Proficiency in Medical Affairs systems (e.g., Datavision, Veeva CRM, medical information databases, grants management platforms).

• Knowledge of industry regulations (PhRMA Code, Sunshine Act, GPP, FDA, ACCME) and how they impact Medical Affairs operations.

• Experience in budget management, financial tracking, and vendor oversight.

• Ability to liaise with cross-functional teams, including Medical Affairs, Legal, Compliance, Finance, and IT.

• Excellent organizational, communication, and problem-solving skills to manage operations and drive efficiency.

• Strong attention to detail and ability to maintain accurate records and compliance documentation.

Preferred Skills:

• Experience in oncology or precision medicine is a plus.

• Prior experience working in a fast-paced, matrixed biotech or pharmaceutical environment.

• Familiarity with emerging digital tools for Medical Affairs operations and engagement.

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