Executive Assistant to the CEO / extended C-Level (6-Month Cover, Open to Permanent)

About us:

DeepJudge is building the intelligence layer for legal work.

Founded by former Google search engineers with PhDs in AI from ETH Zurich, DeepJudge helps legal teams unlock and apply the knowledge inside their organizations through world-class enterprise search and AI infrastructure – enabling them to automate workflows, build knowledge-powered applications, and turn institutional knowledge into a lasting advantage.

Every organization can license the same AI models, but no two organizations share the same institutional knowledge. Decades of experience, work product, and precedent are often fragmented across systems, underused, and inaccessible. DeepJudge makes this expertise instantly available and actionable – helping legal teams find the right information faster, surface relevant knowledge, and apply it where it matters most.

Our platform is trusted by many of the world’s leading law firms and legal teams, including Holland & Knight, Gunderson Dettmer, Cozen O’Connor, ArentFox Schiff, CMS Switzerland, Schoenherr, and others.

Headquartered in Switzerland with a growing team across North America and Europe, DeepJudge is shaping the future of how professional knowledge is discovered and applied.

At DeepJudge, we move with urgency, think rigorously, and work closely with our clients to build products that solve meaningful problems. If you want to help define how AI transforms professional knowledge work, we’d love to hear from you.

About the role:

DeepJudge is a founder-led company. We are looking for a highly organized, proactive, and resourceful Executive Assistant to work with our CEO and the wider C-Level team. You thrive in a fast-paced, high-growth environment and are the person who makes sure nothing falls through the cracks in our CEO's world: calendar, inbox, commitments, and team needs. This role is built on trust, precision, and quiet excellence.

We are a high-growth technology company, and there will be an opportunity to expand this role into a permanent full-time role. If you want to be the force multiplier behind the leadership of the #1 AI scaleup in Switzerland, this is your shot.

Your responsibilities will include:

• Manage our CEO's and the extended C-Level's calendars and inbox, ensuring efficient scheduling and smooth coordination across conflicting priorities, making judgment calls on what deserves attention while protecting everybody’s time

• Take care of the operational details and administrative workflows: travel arrangements, scheduling, logistics and the hundred other things that keep the executive team’s work life running

• Take care of company correspondence and administrative requests from the team, including interfacing with authorities and external partners

• Help bring team events to life and keep office operations going

• Handle sensitive information with complete discretion

You're a great fit if you:

• Have demonstrated expertise as an Executive Assistant or similar administrative/tactical role in a deep-tech startup or fast-paced environment

• Have excellent command of English and German

• Are trustworthy, diligent, and reliable at the highest level, know when to execute and when further clarification is needed, and navigate sensitive dynamics with grace and good judgment

• Genuinely love the craft of executive support and are fluent in modern productivity tools. You find deep satisfaction in designing and running bulletproof processes that make someone else dramatically more effective without needing the spotlight

• Enjoy working on-site in our Zurich office (5min from Zurich main station)

What you can look forward to:

• Acting as the force multiplier behind the leadership of the #1 AI scaleup in Switzerland

• Sitting at the heart of our company and working closely with our CEO and wider C-Level

• A fast-paced environment with the opportunity to learn equally as fast and earn trust over time

• Option to evolve this role into a permanent full-time position

• A modern office environment 5min from Zurich main station

What we are not looking for

• A strategist looking for a seat at the table. This role earns strategic context over time, but the focus is tactical execution
  

At DeepJudge, we believe great teams are built on diverse perspectives and experiences. We are proud to be an equal opportunity employer and are committed to fostering an inclusive, high-performance culture where everyone can thrive. We welcome applicants of all backgrounds and do not discriminate based on race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age, marital status, disability, veteran status, or any other characteristic protected by law.

If this role excites you, but you feel you don’t meet every qualification, we encourage you to apply anyway and tell us why you’d be a great fit.